LEGAL
Information

TERMS & CONDITIONS, PRIVACY POLICIES AND MORE.
FOR PEOPLE IN THE KNOW

Below are the summaries of our terms & conditions and policies. You can access the full policies and terms & conditions at the end of each summary.

Summary of the terms & conditions

Summary Registrant Terms & Conditions

Thank you for registering your participation in the Gay Games 11 Hong Kong 2022 (Games). Although we at GGHK Limited look forward to seeing you, whether you are an athlete, volunteer, official, spectator, supporter or any other participant, you should note that your registration carries some responsibilities which you should be aware of.

We expect you to conduct yourself appropriately to ensure that both you and other participants enjoy themselves and have a good time. In addition to abiding with local laws, you should also follow our Gender InclusionHealth & Well Being Policies, and Code of Conduct. We also expect you to abide by the Federation Principles of Participation, Inclusion, and Personal Best. Please also follow any instructions that Games volunteers and officials may request of you.

We are a non-political and non-profit organisation that was specifically established to organise a large diversity sports event in Hong Kong. This is our only focus. There are other organisations that are better suited to express political views or promote other causes. (If we tried to change all wrongs in the world, we may end up changing nothing.)

Taking part in the Games involves an element of risk, particularly if you are an athlete or some other active participant. You should not only be 18 years old when the Games start but also be of appropriate physical and mental fitness for your participation level. We cannot be liable for any injury you may suffer or property loss during your time in Hong Kong, but we will provide any assistance we can, including providing your personal information to medical services where required. We recommend that you have insurance for your stay.

Our running of the Games will be subject to many factors, including some which are out of our control. Therefore, we may need to make changes to the Games, from changes to the venues, sports and events to postponing or even cancelling the Games. We can only refund your fees if we cancel the Games, but will not if you withdraw your participation for any reason.

When you participate in the Games, we may take photographs or otherwise record your performance. This is both to memorialise this wonderful event but also to share it with others who cannot attend as well as to spread the word to future participants at future games. We appreciate your consent to allowing us to do that.

All your personal information collected via registration by fuseSPORT (a vendor engaged by us) will be controlled by them and used for your participation under the Federation’s privacy policy. You can write to the Federation at any time if you have privacy questions. We have set up a Disputes Committee to resolve issues arising for these terms (such as athlete sport categorisation, etc). Matters that cannot be resolved by them will have to be referred to the courts using Hong Kong law.

The above is a simplified summary of the full version of the Participant Terms and Conditions, which takes priority if there is any discrepancy with the above summary.

Summary of the
EEA and Non-EEA Privacy Policies

GGHK Limited takes your privacy very seriously.

We collect and control your information (such as your contact information (name, e-mail or street address, phone number etc.) and demographic information (age, country of residence, preferred language etc.)) when you communicate with us by entering competitions and surveys, on our website & apps or indirectly through third party platforms (Facebook, etc). We may also provide it to third parties (partners, sponsors and marketers) and outside of Hong Kong and/or use it for research, all on an aggregate, anonymised basis. Although providing your information is not mandatory, we will not be able to provide you with services in some cases if you do not provide it.

We will take steps to protect and use your information generally to organise the Gay Games 11 Hong Kong 2022 (Games), and specifically for your participation in them or for any other specific purpose you may have provided it to us. We will also use it for marketing purposes where you have consented to that. Your information is stored in a secure environment and restrict access only those who need to use it for one of the permitted purposes. We will retain your information for the period necessary for that.

If you are a user from the European Economic Area (EEA), we will transfer your information outside of the EEA. We may also use profiling mechanisms but you have information rights generally as set out the Privacy Policy for EEA users, such as right to access, rectify or erase your information, etc.

If you are outside of the EEA, you also have rights under the Personal Data (Privacy) Ordinance (Chapter 486) of the Laws of the Hong Kong Special Administrative Region.

You can contact us at privacy@gghk2022.com or at Suite 701, 7/F, The L Plaza, 367-375 Queen’s Road Central, Hong Kong if you wish to opt out of any marketing or any other communication, or have any questions.

Please note that your information collected via registration by fuseSPORT (a vendor engaged by us) will be controlled by them and used for your participation under the Federation’s privacy policy. You can write to the Federation at any time if you have privacy questions.

The above is a simplified combined summary of the full versions of the Privacy Policies for EEA and non- EEA users, which takes priority if there is any discrepancy with the above summary.

Summary of the Website Terms of Use

You must comply with these terms when you use and contribute content on GGHK Limited’s (we, us or our) website at www.gghk2022.com (Website) and other applications and APIs (Apps) provided by us. The Website and Apps are together, our Services.

You must be 18 years old when registering for an account with us, and then may only use our Services for lawful purposes. Comprehensive lists of permitted and unauthorised uses are set out in the full Website Terms of Use. You should be careful with your login details used to access our Services and not disclose them to others. Using our Services is subject to our Privacy Policies (European users and non-European users) and Cookies Policy, and separate competition or promotion-specific terms may also apply if you enter them. Any breach of this may result in your access to our Services being restricted or terminated.

Although we take care when uploading content into our Services, we cannot guarantee its accuracy nor completeness, and therefore you should take care when relying on that information. We have no liability to you if you suffer harm caused by you accessing our Services. You should also take care when visiting third party websites linked from our Services as we have no control over them. If you upload content onto our Website or respond to others through comments, that content should be accurate, genuinely-held, inoffensive and not deceitful. You should not upload anything that you do not have the right to upload, such as pictures or media belonging to others without their permission. Again, a more comprehensive list is set out in the full Website Terms of Use. You (and we as part our content monitoring role) may edit or delete that content once uploaded. Once you upload content, you give us the unrestricted right to publish it in our Services without paying you.

We may change these terms and conditions, and contents in and functionality of our Services at any time.

You can contact us at hello@gghk2022.com to delete your content from our servers, or if you have any questions. You can also request that we remove content belonging to you that has been uploaded by others without your permission.

These terms and conditions are governed by the laws of the Hong Kong Special Administrative Region.

The above is a simplified summary of the full version of the Website Terms of Use, which takes priority if there is any discrepancy with the above summary.

Summary of the Cookies Policy

GGHK Limited use cookies with your consent when you visit www.gghk2022.com (Website) and use our applications and APIs (on mobile or otherwise) (Services). Cookies are small files stored on your browser or hard drive allowing us to recognise your device and preferences. Cookies can also be used to tailor advertising to your interests through tracking your browsing across websites. They generally improve the overall user experience, but you can disable them with your browser settings (see our full policy for a link on how to).

We use the following types of cookies:

  • Necessary cookies are essential for you to use our Services or required by law.
  • Performance or analytical cookies analyse how you use our Services, allowing us to customise them and identify issues.
  • Functionality cookies provide you with certain functionality on our Website, such as remembering your login credentials.
  • Advertising cookies collect browsing habit information to make advertising more relevant to you. Our Services may contain third party cookies as well as our own.

Other third party cookies which our Services may use include those from Google, MailChimp and others to understand how our Website is being used. Session cookies are deleted when you close your browser but persistent cookies will remain on your device. Except for necessary cookies, all other cookies will expire after 3 years.

Additionally, we also use email beacons (to inform us if an email has been opened or imbedded links clicked-through) and your IP addresses and web logs (to diagnose problems, administer the Website, or improve our Services).

You can contact us at hello@gghk2022.com if you wish to withdraw any consents, or have any questions.

The above is a simplified summary of the full version of the Cookies Policy, which takes priority if there is any discrepancy with the above summary.